GENERAL RULES

PICK-FREE is an advertising platform where you can give your items away for free or offer free services, or find an item or service you need which someone else is offering for free.

Items and services can only be given away or offered free of charge. Ads that mention exchange or payment may be deleted without a warning.

The operation of the PICK-FREE website is ensured by SIA “AT SURVEY”, registration number 42403027458, registered address: Atbrīvošanas aleja 108-29, Rēzekne, LV-4601, Latvija.

Anyone wanting to give something away or find an item or service for free can register on the website.

The creators of the website shall not be responsible for the information published in the ads. Users are fully responsible for the content of their ads and for observing the requirements of the laws of the Republic of Latvia, the copyright law, commercial law, and trademark law.

By creating a profile on PICK-FREE, the user certifies that the information they are providing is true and that they agree to the terms and conditions of PICK-FREE and undertake responsibility for any actions related to the use of the website.

The user shall be responsible for the validity of their profile information and the content of their ads.

PICK-FREE administration shall not be responsible for any loss or inconvenience that may occur in relation to the ads placed, the operation of the website or its unavailability.

PICK-FREE administration does not provide consultations regarding issues which are not related to the operation of PICK-FREE, which require a professional evaluation, or which are beyond the competence of PICK-FREE.

PICK-FREE administration may change these terms and conditions at any time at their own discretion, and the changes shall come into effect as soon as they are published on PICK-FREE.

PICK-FREE shall process and store your data in accordance with the Privacy Policy.

PICK-FREE reserves the right not to review a user’s message if it does not contain enough information required for reviewing, if it contains false information or documents lacking signs of credibility, and if the message contains insults or threats.

RULES FOR PLACING ADS

The user may place ads and use separate services only after registration on PICK-FREE or signing in via a social network profile.

Ads cannot contain illegal, offensive, or fraudulent information in the text nor in the picture. The content of the ads cannot violate the norms of ethics, human rights, morality, or decency. Ads cannot include information or pictures of erotic or pornographic nature; advertising any services of erotic or pornographic nature is forbidden.

Ads cannot ask for a full or partial advance payment for the product or service offered. It cannot contain an invitation to make donations, deposits, or payments in any form.

Ads cannot include a link to any website not related to the content of the ad or a link to a website containing outdated information, many ad banners or links to other websites.

PICK-FREE reserves the right to delete an ad without a warning if it contains unapproved advertising (links, logos, appeals), or if the ad contains items classified as rubbish, construction waste, or unusable items.

PICK-FREE reserves the right to delete an ad if several claims are received in its regard.

If your ad is deleted or blocked, it means that you have violated these rules.

1. DEFINITIONS

Controller: SIA “AT SURVEY” is the Controller of your personal data to whom you have submitted your personal data on the basis of a contractual relationship or pre-contractual relationship, or whose Services you (or the legal person or entity whose true beneficiary you are) intend to use.

Service: any service provided by “PICK-FREE”;

Personal data: any information related to an identified or identifiable natural person;

Personal data processing: any activity performed with personal data, e.g., data collection, registration, organizing, structuring, storage, access, amendment, deletion, disclosure, transfer, limitation, or other activity;

Client: natural person or “you” who uses or has expressed an intent to use the service;

GDPR: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);

Client data: any information about the client, including the client’s personal data and any confidential information about the client;

Sensitive personal data: personal data about the individual’s racial or ethnic origin, political opinion, religion or beliefs, trade union membership, genetic or health status or sexual orientation;

2. PROCESSING CLIENT PERSONAL DATA

We want to offer products and services the most suitable for you. To do so, we process your personal data. Transparency of the process and data privacy are important to us, which is why we want you to know how and for what purpose we collect and analyse your data.

How we process personal data

We collect it if you request our services and products or already use them, or if you contact us.

We process your data, for example, to provide our services, fulfil regulatory requirements, or improve our products and services. We do not store your data for longer than necessary to provide our services. In the majority of cases, we need to follow laws and regulations that govern the storage of the data collected.

You are the owner of your personal data, and we want you to know that we respect your privacy. This is why we have updated our Privacy Policy. You can contact us at any time should you have any questions.

“PICK-FREE” (hereinafter “we”, “our”, “PICK-FREE” or “us”), when processing personal data, undertakes to protect the privacy of people’s data. Personal data processing carried out by “PICK-FREE” is governed by the European General Data Protection Regulation (GDPR) and applicable national laws and regulations. This Privacy Policy generally describes how we summarise, share, and protect personal data. More information about personal data processing is included in contracts and other documents related to the provision of the service.

3. GENERAL INFORMATION

When does this Privacy Policy apply? This Privacy Policy applies when you use, have used, or have expressed your intent or interest in using “PICK-FREE” services. It also applies when you are indirectly related to a service (e.g., someone has purchased a service for you). It is also applicable when a relationship has been established before this Privacy Policy comes into effect, and if you have provided and/or “PICK-FREE” has obtained your personal data.

What kind of my personal data are processed? A specific scope of personal data to be processed depends on the type of service and your relationship with “PICK-FREE”. The primary activity of “PICK-FREE” is related to offering free items and services. We process your personal data to provide and improve these services. Moreover, “PICK-FREE” also processes the personal data of its corporate and private clients, and supplier representatives.

The personal data summarised and processed by us include the following information:

- identification data, e.g., name, surname, middle name, identity number (national identification number, client ID, employee code), date of birth, taxpayer ID, contact details, e.g., residence address or correspondence address, phone number (e.g., landline and mobile number), email address, language of communication;

- digital identification data, e.g., social media or Skype profile ID.

How does “PICK-FREE” collect my personal data? Primarily, “PICK-FREE” obtains personal data directly from the person to whom the data are related. For example, if you:

• Request our services;

• Interact with “PICK-FREE” (e.g., visit our website) or for any other reason provide your contact details to “PICK-FREE”;

• Sign a contract where the other contracting party or its representative does not have to be the client (e.g., a contract or agreement with a legal person, providing the details of a contact person or representative). Within the “PICK-FREE” company, all structural units of “PICK-FREE” have access to personal data disclosed to “PICK-FREE” to the extent where such access is necessary for administrative purposes or in legitimate interests of “PICK-FREE”. We obtain your personal data from other external sources, such as public and private registers, other companies and state authorities if this is in our legitimate interests or in other cases under applicable laws and regulations;

• We summarise data (cookies) about user interaction with our websites and apps.

4. WHY DOES “PICK-FREE.LV” SUMMARISE AND PROCESS MY PERSONAL DATA?

First and foremost, we need your personal data to be able to provide our services to you. We will always require some personal data regardless of the service you have chosen, e.g., your identification data or contact information, preferred language of communication, etc. However, for some services, due to their nature, additional information will be required.

Data about the usage of our websites and apps are summarised for statistical purposes in order to improve our websites and apps and display adapted content.

5. ADVERTISING AND DIRECT MARKETING

Who receives “PICK-FREE” advertising and direct marketing messages? Our advertising and direct marketing messages (e.g., about our services and related campaigns) are sent to those clients who have agreed to receive direct marketing and advertising offers from “PICK-FREE”. These clients receive “PICK-FREE” offers and direct marketing messages using their preferred communication channels. “PICK-FREE” may offer its services to existing clients on the basis of legitimate interests.

How can I give my consent to receiving advertising and direct marketing messages? Clients can give their consent to receiving advertising and direct marketing messages by signing a direct marketing consent form or requesting direct marketing messages under a contract concluded between us. Clients already receiving direct marketing messages from us will continue receiving such messages after GDPR comes into effect.

What type of advertising and direct marketing activities does “PICK-FREE” perform? “PICK-FREE” sends offers and direct marketing messages. Services and products may also be advertised at different client events organised by “PICK-FREE”.

Can I object to the processing of my personal data for direct marketing purposes? Clients may at any time and free of charge object to the processing of their personal data for direct marketing purposes. To exercise this right, please contact the structural unit of “PICK-FREE” whose direct marketing materials you no longer want to receive. Clients may refuse to receive our offers or any other advertising and direct marketing messages using the link provided in the email or following other instructions provided in the direct marketing message.

6. PERSONAL DATA SHARING AND PROTECTION

Who can I access my personal data? Your personal data within “PICK-FREE” can only be accessed by persons having such permission; your personal data can also be accessed by third parties involved by “PICK-FREE”, as well as other persons for whom such access is provided or allowed in the laws and regulations. If personal data processing is carried out on behalf of “PICK-FREE” by third parties, “PICK-FREE” shall involve only such third parties who can provide sufficient guarantee of taking technical and organisational measures to ensure that such processing complies with the requirements of GDPR and applicable laws and regulations and that your rights are safeguarded. Processing activities performed by processors (third parties) shall always be governed by the Privacy and Data Processing Agreement or other special provisions agreed upon by “PICK-FREE” and such processor.

How does “PICK-FREE” protect my personal data? To protect your personal data from unauthorised access, unlawful processing or disclosure, accidental loss, amendment or destruction, we take appropriate measures to fulfil the requirements of applicable laws and regulations. Such measures include technical protection measures, e.g., appropriate choice and configuration of computer systems, ensuring the security of corresponding connections, protection of data and files, as well as organisational measures, e.g., limiting access to such systems, files, and objects.

7. YOUR RIGHTS REGARDING PERSONAL DATA PROCESSING

What are my rights? “PICK-FREE” wants to ensure fair and transparent personal data processing where the individual is always able to exercise all the rights that follow from applicable laws and regulations. In particular, you have:

• The right to access your personal data processed by “PICK-FREE”. Upon your request, “PICK-FREE”: confirms whether the personal data related to you are processed and provides information about the processing purposes, personal data categories, and personal data recipients or categories of recipients to whom personal data have been disclosed. Informs you about the personal data being processed and the information available about the data source. Provides information about the logic of automated personal data processing in case of automated decision-making;

• The right to request a rectification of inaccurate personal data; if personal data processing is based on consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on this consent before withdrawal;

• The right to receive the processed personal data in a structured, commonly used and machine-readable format and in certain circumstances have the right to transmit the data to another controller;

• In certain circumstances you have the right to request that your personal data are deleted or their processing is limited;

• You also have the right to submit a claim to the supervisory authority – the Data State Inspectorate in Latvia.

Upon request of the data subject, the Controller, within 30 days after receiving the request, shall provide the requested information or a justified written refusal to do so.

8. HOW LONG DOES “PICK-FREE” STORE PERSONAL DATA?

How long does “PICK-FREE” store my personal data? Personal data are stored in accordance with applicable laws and regulations and no longer than necessary. The period for the storage of personal data is determined by “PICK-FREE” and depends on the corresponding contract and the basis for the processing of personal data. Please contact us if you wish to obtain more information about the storage period and the principles we use to determine the storage period for the personal data processed by us.

9. FINAL PROVISIONS

Legal certification and validity. This Privacy Policy does not constitute a legally binding contract between “PICK-FREE” and the client; these are our personal data protection guidelines. Since we are constantly improving and developing our services and websites, we can, from time to time, introduce amendments to our Privacy Policy. Such amendments shall not diminish your rights. In case of significant changes and if we believe it to be mandatory, we will inform you about the changes no later than 1 (one) month before such changes come into effect via the “PICK-FREE” website, postal services, email, messages, or as we may otherwise choose to. The Privacy Policy is also available upon request at our customer service points. Have questions? If you have any questions or concerns in relation to the processing of your personal data performed by “PICK-FREE”, or if you wish to exercise any of your rights, please contact us by phone or email.

WHAT ARE COOKIES?

COOKIES are small pieces of data stored by the browser on your computer when you visit our website. We use COOKIES on our website.

WHAT IS THE PURPOSE OF COOKIES?

We use COOKIES to save your preferences and choices. You can reject COOKIES in your browser. The instructions how to change browser settings are usually found in the toolbar under “Help”. Although you will still be able to visit the website, it is possible that without accepting some services or parts the website will not function properly. Rejecting COOKIES limits the use of our website and its services. With your permission, we store tracking COOKIES on your computer.

We use COOKIES to remember on which pages you have created your profile. This profile is not related to your name, address, email or other personal data.

DO COOKIES RECOGNISE ME?

No. COOKIES do not register your name, address, age, or any other personal data. They only remember your choices and interests according to your browsing history on our website.

FUNCTIONAL AND NON-FUNCTIONaL COOKIES

There are functional and non-functional COOKIES. Functional COOKIES are required for correct functioning of the website or to ensure that desired information is displayed sufficiently fast and precisely every time you visit our website. For example, you do not need to enter your details, specify your choice or change preferences every time you visit the website. Non-functional COOKIES inform us about the number of visitors to the website and how these visitors use our website. We can use this information to improve functionality of the website. This information automatically disappears as soon as you close your browser or is stored on the computer for up to 12 months after the last visit.

FUNCTIONAL COOKIES:

• Remember your registration details

• Guarantee the security of your registration details

• Guarantee uniformity during your visits

NON-FUNCTIONAL (ANALYTICAL) COOKIES:

• Track website visitors

• Register how visitors use the website

• Improve performance of the website

• Improve your user experience on the website

Important: Messages you send using Internet services can be intercepted on the network. Until the message arrives to us, we are unable to guarantee privacy.

1. Detailed rules apply to all the giveaways organised on the PICK-FREE portal. The organiser is SIA “AT SURVEY” (hereinafter – the Organiser), Atbrīvošanas aleja 108-29, Rēzekne, LV-4601, Latvia.

2. Participation in giveaways is open to all the participants who have duly fulfilled all the conditions set out in the specific giveaway.

3. In each giveaway, in order to apply for the prize, the participants must complete the tasks mentioned in the description (record) of the giveaway. The tasks of different giveaways may differ.

4. The typical duration of a giveaways is one week starting from the date of publication of the giveaway (unless otherwise specified in the description of the giveaways).

5. By participating in the giveaway organised on the PICK-FREE portal, the participants, with their active participation, agree that they have read the rules, agree with them and undertake to abide by them. Only the persons who comply with all the requirements laid down herein shall be deemed the participants.

6. The winners of the giveaway shall be chosen randomly using a software (except for cases where the participants can be ranked from the first to last).

7. The winners of the giveaways shall be announced in the section of the same giveaway, unless otherwise specified in the description of the giveaway. The names of the winners shall be published based on the information available in the user profiles on the PICK-FREE portal.

8. After the winners of the giveaway are announced, in order to be eligible for the prize, the administrators shall contact the winner by private message on the PICK-FREE portal, specifying his/her name and the giveaway he/she has won.

9. If the winner fails to contact the portal administrators within 30 calendar days after the winner has been announced, the prize shall become null and void and the winner will lose the right to claim the prize, substitute it or to be reimbursed otherwise.

10. The prize shall be handed over personally to the winner (be delivered by courier). In order to receive the prize won, the winner must provide the organiser of the giveaway with the exact address, post code, phone number and other information required for the prize to reach the winner. If the winner provides the prize sender with a wrong, inexact or incomplete contact information, the costs of re-delivery shall be borne by the winner.

11. It is the winner himself/herself who must receive the prize. If the winner is unable to receive the prize, he or she must write down the name and contact details of the other person who will receive the prize.

12. The prize winners agree and grant the organiser and its partner the right to use their personal data, such as name, surname and photo, in order to announce the prize winners. Such information may be published on social media, in the press and other media channels in accordance with the law of the Republic of Latvia.

13. The organiser of the giveaway reserves the right to change the rules of giveaways after public announcement of the changes.